Better Maintenance Reporting
Old fashioned forms of record-keeping and reporting have become increasingly obsolete and inefficient in recent years. They are a waste of time and resources, are easy to lose or damage, and the risk of human error is high. Spreadsheets and written documents simply cannot compare to the latest technological advances in maintenance reporting and facility management.
Maintenance reporting software makes the process easier for everyone involved. The reporting process is one that can easily be automated with the right CMMS, and its targeted data gathering and analyzing capabilities result in making well-informed decisions more quickly than before. Information can easily be sent and received since there is no wait for documents to land in anyone’s hands and the chance of papers becoming lost in the mail or faxed to the wrong number. Mobile capabilities give technicians and managers the ability to log data on-site.
Create and Analyze Accurate Reports
Most CMMS come with plenty of pre-generated templates which can be used for data entry and document creation. These templates make it easier to stay organized and create libraries of reports which have been customized to meet the unique needs of every facility. The information in these reports can be used to review KPIs, predict when parts will need to be replaced, schedule routine maintenance and inspections for important assets, and analyze trends to prevent future breakdowns and downtime.
Generate User Profiles
No matter how advanced a piece of equipment is, it’s only capable of optimal performance when in the hands of a properly trained worker. Likewise, repairs are only effective when performed by a skilled technician. User profiles can be populated with information about teams and team members including work order history and certifications. Employee performance can be monitored to determine if anyone requires additional training, and which individuals are best equipped to handle specific repair work. Both the odds of future breakdowns and the amount of downtime are reduced.
Keep an Inventory Database
Keeping track of your inventory and assets by hand denies you the ability to streamline data gathering, have information stored in a centralized location, and be able to quickly retrieve it. Further, it’s impossible to accurately update these documents on-site and in real-time, especially with such a large column of data. Being able to store it all in one place which handles the calculations for you, removing any room for human error, means that you can track cycle counts and turnover rates as well as how much you have in stock. This leads to better budgeting, purchases, and an easier time choosing vendors.
SimpleFM’s software and experienced team help organizations manage, monitor, and control maintenance including: equipment, resources, and regulatory compliance. Let us handle your facility and job management needs and help your organization save time and money. Interested to see how easy facilities can be? Sign up for a Demo or email us at firstname.lastname@example.org.