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SimpleFM | Facilities Maintenance Insights

How Property Managers can Benefit from a Property Management Maintenance App

Property Management Maintenance App

A Different World

How Property Managers can Benefit from a Property Management Maintenance App. In this fast-paced society, customers are demanding more than ever – and rightfully so. Integration of technology into processes and automation of workflows have cut down on the time and expense associated with completing tasks in a wide variety of fields. These same efficiency improvements and heightened expectations apply to property management. When customers enter your property, the expectation is that everything will be clean and in working order – all the time. 

 Some of the biggest challenges with keeping your buildings in tip-top shape are having to manage work orders, find vetted contractors, ensure competitive pricing, and prioritize between tasks on a limited budget.  Thankfully, property management maintenance apps like SimpleFM make all of this much easier.

What is a Property Management Maintenance App?

These apps are known by several names.  You may also hear the terms computerized maintenance management software (“CMMS”), job management software, or work order management system.  All of these names are interchangeable, and whichever one you prefer, the purpose of the software is the same: to provide a centralized platform to create, track, and manage work orders when preventive or reactive maintenance needs to be done on your facilities.  

For example, let’s say you own or manage several commercial office buildings.  An app like Simple FM helps remind you that it’s time to have the air conditioning or fire protection system inspected, create the work order to do so, track the work as it progresses, and keep the records available at your fingertips for future reference.  Traditionally, facility managers have relied on spreadsheets, post-it-notes, manila folders, calendar reminders, spreadsheets, and all kinds of other manual systems to accomplish these same tasks.  While any of those systems can work in theory, in practice they don’t because they are much more labor-intensive and likely to let things slip through the cracks – especially if you manage more than one location.

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Three Benefits of Property Management Maintenance Apps

Automated Work Order Prioritization

When determining the priority of one work order vs. others, facility managers must weigh the urgency of the service to be performed and criticality of the associated equipment.  With SimpleFM, you can set criteria for prioritizing up front and program them directly into the system for each type of repair as well as each piece of equipment. This makes scheduling easy.

Streamlined Communication

Our app also serves as a central repository for communication between the tenant, the facility manager, and the contractor. Systems like SimpleFM can incorporate information on resource availability, time, safety and site/equipment requirements, insurance, and compliance tracking. With full transparency, each party can stay informed as the work progresses. This history also helps provide clarity if progress on the job lags – without having to dig through your email trash or folders. 

Enabling Preventative Maintenance Plans

Commercial facilities that have comprehensive preventative maintenance programs can reduce total facility operating costs by up to 50% compared to organizations that wait for problems to arise.  Keeping your preventative maintenance work orders increases asset uptime and safety, and prevents expensive emergency repairs. This is a much better alternative to the “fix it when it’s broken” approach or to having a labor-intensive paper system with limited history.  

 A Property Management App that is Right for YOU

SimpleFM’s facility maintenance software and experienced team help organizations manage, monitor, and control maintenance including: equipment, resources, and regulatory compliance. Let us handle your property and job management needs and help your organization save time and money. Interested to see how easy property management can be?  Sign up for a Demo or email us at sales@simplefm.com.

All your facilities
managed in one place

Service providers and building owners know that managing multiple work orders at once can be more of a headache than it’s worth. Between back-and-forth emails, missed phone calls, and late-night text messages, it’s easy to drop the ball on one or several important maintenance tasks. SimpleFM is the #1 Facilities Maintenance Software.

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