Work Order Scheduling Software Provides More Than Just Scheduling
What does “greatness” look like in Facility Management?
It isn’t hard to understand what makes a great facility management (FM) program. The goal is keeping your facilities in top condition at the lowest cost. That can only happen when preventative maintenance work is done on time by trusted partners with the right expertise, and when you are equipped to make decisions based on data rather than intuition. What is hard is the execution – figuring out how to actually make all of those things happen consistently. Actually, it only used to be hard. Modern work order scheduling software like SimpleFM is designed to do exactly that, starting with scheduling and going far beyond. Today we four ways that SimpleFM enables greatness in your FM program.
Four Enablers of FM Greatness
Facilities that have comprehensive preventative maintenance programs can reduce total facility operating costs by up to 50% compared to organizations that maintain their equipment after problems arise. A “comprehensive” system is one that maximizes your chances of actually getting the scheduled work done on time – which is exactly what a SimpleFM does. Schedules change all the time, and if you don’t stay on top of it, you will slip into “fix it when it’s broken” mode, which means much higher costs, lower asset uptime, and safety risks.
Automated Prioritization of Work Orders
Let’s face it – you have more maintenance work to do than your budget will allow. Which means that you have to prioritize between tasks. Facility managers must consider the urgency of the service to be performed and criticality of the associated equipment. With SimpleFM, you can set criteria for prioritizing up front and program them directly into the system for each type of repair as well as each piece of equipment. Then, as things come up or as budgets change, SimpleFM will reorder the work based on your criteria.
SimpleFM also serves as a central repository for communication between the tenant, the facility manager, and the contractor. We incorporate information on resource availability, time, safety and site/equipment requirements, insurance, and compliance tracking. With full transparency, each party can stay informed as the work progresses. This history also helps provide clarity if progress on the job lags – without having to dig through your email trash or folders. With a traditional system, communication is entirely manual and you can be sure that at some point things will slip through the cracks.
Data-based Decision Making
With just a few clicks, SimpleFM’s Work Order Scheduling Software can tell you how much money has been invested in each of your assets from a maintenance or repair perspective, making it easier to see when it may be time to pull the trigger on a replacement. With old-school paper-based systems, you have to hunt through all of your records or enter the information in a separate archive system like a spreadsheet. Don’t waste time doing things twice – have what you need at your fingertips.
Facility Maintenance Software That’s Right for You
SimpleFM’s software and experienced team help organizations manage, monitor, and control maintenance including: equipment, resources, and regulatory compliance. Let’s work together to up your facility management game and help your organization save time and money. Interested to see how easy facilities can be? Sign up for a Demo or email us at firstname.lastname@example.org.