SimpleFM | Facilities Maintenance Insights

Work Order Scheduling Software Provides More Than Just Scheduling

Work Order Scheduling Software

Work Order Scheduling Software Provides More Than Just Scheduling

What does “greatness” look like in Facility Management?

Understanding what makes an excellent facility management (FM) program is easy. Modern work order scheduling software like SimpleFM is designed to keep your facilities in top condition at the lowest cost, starting with scheduling and going far beyond. That can only happen when preventative maintenance work is done on time by trusted partners with the right expertise and when you are equipped to make decisions based on data rather than intuition. The execution is the hardest part, figuring out how to consistently make all of those things happen. However, it only used to be difficult, and today, we’ll show you four ways that SimpleFM enables greatness in your FM program.

Four Enablers of FM Greatness

Work Order Scheduling Software

Robust Scheduling

Facilities that have comprehensive preventative maintenance programs can reduce total facility operating costs by up to 50% compared to organizations that maintain their equipment after problems arise.  A “comprehensive” system is one that maximizes your chances of actually getting the scheduled work done on time – which is exactly what a SimpleFM does.  Schedules change all the time, and if you don’t stay on top of it, you will slip into “fix it when it’s broken” mode, which means much higher costs, lower asset uptime, and safety risks.

Automated Prioritization of Work Orders

Let’s face it – you have more maintenance work to do than your budget will allow.  Which means that you have to prioritize between tasks.  Facility managers must consider the urgency of the service to be performed and criticality of the associated equipment. With SimpleFM, you can set criteria for prioritizing up front and program them directly into the system for each type of repair as well as each piece of equipment. Then, as things come up or as budgets change, SimpleFM will reorder the work based on your criteria.  

Streamlined Communication

SimpleFM also serves as a central repository for communication between the tenant, the facility manager, and the contractor. We incorporate information on resource availability, time, safety and site/equipment requirements, insurance, and compliance tracking. With full transparency, each party can stay informed as the work progresses. This history also helps provide clarity if progress on the job lags – without having to dig through your email trash or folders. With a traditional system, communication is entirely manual and you can be sure that at some point things will slip through the cracks.

Data-based Decision Making

With just a few clicks, SimpleFM’s Work Order Scheduling Software can tell you how much money has been invested in each of your assets from a maintenance or repair perspective, making it easier to see when it may be time to pull the trigger on a replacement.  With old-school paper-based systems, you have to hunt through all of your records or enter the information in a separate archive system like a spreadsheet.  Don’t waste time doing things twice – have what you need at your fingertips.    

Facility Maintenance Software That’s Right for You

SimpleFM’s software and experienced team help organizations manage, monitor, and control maintenance including: equipment, resources, and regulatory compliance. Let’s work together to up your facility management game and help your organization save time and money. Interested to see how easy facilities can be?  Sign up for a Demo or email us at sales@simplefm.com.

All your facilities
managed in one place

Service providers and building owners know that managing multiple work orders at once can be more of a headache than it’s worth. Between back-and-forth emails, missed phone calls, and late-night text messages, it’s easy to drop the ball on one or several important maintenance tasks. SimpleFM is the #1 Facilities Maintenance Software.

Schedule a FREE demo

Skip to content